- Consultation with Foster Carer before the Review
- Formal Review Meeting
- Presentation to the Fostering Panel or Agency Decision Maker
- After the Fostering Panel
- Terminating, or Changing the Terms of, Approval
- Updates on Checks
- Resignation by Foster Carers
Formal reviews of foster carers will take place at least annually.
Reviews will take place more frequently in the event of a significant change in circumstances of a foster carer, for example where there are concerns about the care provided by the foster carer as a result of a complaint or allegation.
As well as formal reviews, there will be regular dialogue and feedback between the fostering worker and the foster carer.
2. Consultation with Foster Carer before the Review
Prior to the formal review, the fostering social worker will send to the foster carer a copy of the review report to enable them to prepare for the review. The foster carer will have the opportunity to communicate his or her views verbally or in writing to the fostering worker.
The fostering social worker will also, as part of the formal review, seek the views of all members of the foster carer's household as well as the written comments and opinions as to the foster carer from all social workers who have used the foster carer for a placement since the last formal review as recorded on the social worker's end of placement report. This will include contacting a social worker from outside Dudley MBC where appropriate.
The fostering social worker will also seek and take into account the views of any child placed with the foster carer since the last review via the child's social worker.
3. Formal Review Meeting
The review will be informed by a meeting held between the fostering worker and the foster carer at the foster home. At the review meeting, the agenda as set out in the Foster Carer Review Form will include an appraisal of the foster carer's training and development needs, an evaluation of the training received since the last review, the foster carer's views of the service and support provided as well as the appropriateness of placements made and the care provided by the foster carer.
A Review Form will be completed and any recommendations discussed with the foster carer and recorded. The foster carer should have the opportunity to put their views on the recommendations in writing to be presented to the Fostering Panel or the Agency Decision Maker (Fostering) when the Review Form is considered.
4. Presentation to the Fostering Panel or Agency Decision Maker
A report must be presented to the Fostering Panel on the foster carer's first review. Thereafter reports may be presented to the fostering panel when appropriate. This might include, for example, where there have been significant changes to the foster carer's circumstances or household, or where an updated Disclosure and Barring Service check reveals a new concern about the foster carer or a member of the household. A report should also be presented to the Panel if a review recommends changes to the foster carer's terms of approval or the termination of the foster carer's approval.
Whether presented to the fostering panel or not, the report will be presented to the Agency Decision Maker for a decision as to whether the foster carer remains suitable to foster and whether the terms of approval remain suitable. Where it has been presented to the fostering panel, the Agency Decision Maker will take into account the panel's recommendation.
The fostering worker will present the review findings and recommendations to the Fostering Panel or Agency Decision Maker in a written report which incorporates the views of the child or children placed, the written views of the foster carer and any report provided by a social worker particularly where concerns have been expressed about a placement with the foster carer. Any recommendations for change in the foster carer's approval should be highlighted in the report.
Where the Review recommends the termination of approval of the foster carer, see Section 6.1, Proposal to Terminate Foster Carer's Approval.
Where the Fostering Panel's recommendation is for a different category of approval, see Section 6.2, Proposal to Revise the Terms of the Foster Carer's Approval.
Where the foster carer has decided to give up fostering, see Section 8, Resignation by Foster Carers.
5. After the Fostering Panel
The foster carer will be informed in writing by the fostering worker of the outcome of the review.
A copy of the Review Form and a record of the outcome of the review will be retained on the foster carer's case record.
6. Terminating, or Changing the Terms of, Approval
6.1 Proposal to Terminate Foster Carer's Approval
Where the termination of a foster carer's approval is proposed, written notice of the proposal and the reasons must be sent to the foster carer within 7 days of the proposal. He or she must be advised that if they wish to challenge the decision, they may either make representations to the Agency Decision Maker or request a review under the Independent Review Mechanism as set out in the Assessment and Approvals of Foster Carers Procedure, Representations / Independent Review Procedure.
If the foster carer wishes to make representations to the Agency Decision Maker, these must be received by the Panel Administrator within 28 days of the date on the notice of the proposal. Within 7 working days of receiving the representations the Panel Administrator will notify the foster carer of the date when the Panel will reconsider the matter.
Where the termination of the approval of a foster carer is being considered, plans for the termination of any current placement will also be required and made as appropriate.
The foster carer will not have the right to request a review by an Independent Review Panel is if he or she regarded as disqualified as a result of a conviction or caution for a specified offence - see Persons Disqualified from Fostering Procedure.
If no written representations or notification of a request for a review are received within the time limit, a final decision to terminate can be made.
If written representations are received within the time limit, the matter must be referred to the Fostering Panel for further consideration. Foster carers wishing to make representations in person to the Panel may be accompanied by a friend or supporter.
The Panel will make a new recommendation in relation to the foster carer and a final decision will be made by the Agency Decision Maker taking this recommendation into account.
Written notice of the final decision, together with reasons, must then be sent to the foster carer within 7 working days of the decision.
Where the approval is terminated, the Agency Decision Maker, in consultation with the Local Authority Designated Officer (LADO) will decide whether to make a referral to the Disclosure and Barring Service for inclusion of the former foster carer's name on the Children's Barred List.
6.2 Proposal to Revise the Terms of the Foster Carer's Approval
6.2.1 Where the Foster Carer is in Agreement
Where it is proposed to revise the terms of the foster carer's approval, a statement must be sent to the foster carer setting out whether it is considered that the foster carer or members of their household (including any children placed there) may have additional support needs as a result of the proposed revision and, if so, how those needs will be met, and request the foster carer's agreement in writing to the proposed revision of terms.
Where the foster carer's written agreement is received, the decision to revise the terms of approval may be made immediately.
The Agency Decision Maker's decision in such circumstances is not a Qualifying Determination and the foster carer may not apply for an independent review of the decision by way of the Independent Review Mechanism.
Foster carers must not be pressured to accept changes to their terms of approval.
6.2.2 Where the Foster Carer is not in Agreement
Where the foster carer does not agree in writing to the revision of their terms of approval, then the representations/review procedure as set out in Section 6.1, Proposal to Terminate Foster Carer's Approval will apply.
7. Updates on Checks
Disclosure and Barring Service checks should be updated every 3 years and if necessary, a review of the foster carer's approval should be carried out immediately to take account of any new information.
Medical information should also be updated at least every 3 years by writing to the foster carers GP. In the event of any serious concerns about the foster carers health, a review of the foster carers approval should be carried out immediately.
8. Resignation by Foster Carers
A foster carer may give written notice at any time of their wish to resign from the role. Once written notice has been given, their approval will automatically be terminated 28 days after receipt of the notice. The foster carer cannot withdraw their notice once it has been received, nor can the Agency Decision Maker decline to accept the resignation. Should a foster carer who has resigned subsequently wish to foster again, they will need to be assessed under the procedure for Assessment and Approvals of Foster Carers Procedure. There is no requirement for the fostering panel to be notified of resignations. However the panel may find it helpful to be advised, as part of its monitoring role.